Submitted to the MCC Governing Board on 23 May 2019
Intentional Transition Team (ITT)
Pre-Conference portions of the integration plan including preparing documents for the incoming Moderator and Governing Board. Planning for meetings with SLT, Staff, and COE in June as a step towards transition. Collaborating with General Conference event planning staff to secure space for introductory meetings between SLT, Staff, and COE with the elected Moderator.
The ITT met with Governing Board candidates to discuss the transition plan and address questions and concerns related to the timeline. The ITT will meet with the Moderator Candidates before the end of May which will be reflected in the June Moderator’s Report.
SLT and Staff engagement
Preparation for General Conference continues through creation of materials for the program book, thorough review of Worship schedule, plenaries, special speakers, and gatherings before, during and following the conference, and finalizing awards. Supporting requests from Conference Event staff and volunteers. For the Business Meeting and Forum, staff has worked very hard to finalize eligibility though contact with churches and ensuring the database is accurate.
SLT One-on-One meetings continue as scheduled, along with conversations as requested to assist in day-to-day workflow and collaboration across staff members.
HR Review Status
The Employee Handbook status is in review on one portion which needs to be completed regarding use of UFMCC credit card. The PTO process is in the final decision stage as to whether TriNet would improve the system.
Communications and Publicity
Many communications from the Governing Board filled the month including Virtual Voting and a financial update. Headline news continues to focus on staff support for churches in transition and leaders, plus news from local churches. General Conference updates are increasing in frequency.
Other activities include:
● Letters and videos for condolences, encouragement, and anniversary as requested.
● Signature on social justice campaigns and letters.
The focus continues to shift to the General Conference Business Meeting and Forum. Activities included:
● Finalized plans for and communicating the Virtual Voter option and registration.
● Preparing for the June Business Meeting webinars which will present the packet of information on procedures and motions.
In the area of Development, donations have ensured completion of the restoration of restricted funds. The generosity of donors allow the remainder of the budget year to direct revenue to programs and projects in need of funds.
Working with Rev. Elder Mona West to finalize process documents for approval of Aligned and Associate organizations. Reviewing responses and recommendations from questions sent by the COE to churches and discerning next steps with responses and recommendations.