Metropolitan Community Churches

Board of Administration

 

 

Conference Call

Thursday 25 May 2006

 

Present

 

Rev Jeff Miner (Chair)

Marsha Warren (Treasurer and Vice-Chair)

Stephen Harte (Secretary)

John Vespa

Barb Crabtree

Marvin Bagwell

 

 

In Attendance

 

Rev Dr Cindi Love, Executive Director

Connie Meadows, Assistant to the Moderator

 

Apologies

 

Julie Krueger

 

 

 

1.1        Prayers

 

Marsha Warren opened the meeting in prayer.

 

2          Minutes of the last meeting

 

These have just been circulated and will be adopted unless anyone raises comments within 24 hours.

 

3.         Financial Matters

 

A financial report to end of April had been circulated prior to the call.  The Executive Director is tightly controlling expenditure.  Once each year we have to pay down our credit line at the bank for 30 days.  The bank may agree to us reducing this period to 2 days. 

 

4.         Travel Costs

 

We are over budget on travel costs – particularly as relates to Elder travel.  The Ed and Moderator were asked to bring a proposal to the Board.  The Moderator has made proposals reducing the Elder travel budget by $40,598.  The Executive Director thought it possible to reduce her own travel budget and may end up only attending one Regional Conference (Scottsdale) unless other funding sources can be found.  All in all she considers that she could reduce her budget by $10,000.  She is looking for further travel cost reductions but there is limited scope for this. 

 

5.         Donor Calls

 

The Board Members reported on the status of their donor calls.

 

6.         ED Evaluation

 

The ED had completed a self evaluation that had been circulated and the Board will work with her to establish goals.  The Board discussed how best to ensure that the ED had adequate evaluation.  John Vespa will circulate an e mail to Board Members and Board members will respond directly to the Chair.

 

7.         August Meeting Dates

 

The Moderator’s Assistant explained proposed meeting dates and arrangements. 

 

            21 travel BOE lead, lead meet

            22 retreat for BOE and LT

            23 BOE LT, BOA travel

            24 BOE LT am, joint BOA/BOE pm  BOA gathering in morning

            25 joint BOA/BOE

            26 am joint, pm BOA

            27 BOA

            28 BOA am

 

8.         Signing Authority

 

            The Secretary will verify existing Board policy on signing authority.

 

9.         Assignments

 

            Barbara Crabtree confirmed the list of outstanding BOA assignments.

 

10.        Closing Prayers

 

            The meeting closed the meeting in prayer.